Annual general meeting (AGM) 2020

Dear Members and Staff of Hesters Way Neighbourhood Project,

Further to our letter dated 9th August, we are writing to give formal notice of the Annual General Meeting (AGM) of Hesters Way Neighbourhood Project, which is to be held at 7.00pm on Wednesday 30th September 2020.

As you will no doubt understand, the Covid-19 crisis has presented many challenges to the running of charities across the country and has meant that many things have to be done a little differently this year. Unfortunately, this also applies to our AGM. While the Board of Trustees is keen to meet with all members and we recognise that an in-person event would be preferable for many reasons, we have taken the decision that it is best to hold this year’s AGM online (as much as is practically possible).

This decision has been made in line with current guidance from the Government – bearing in mind both the new six-person limit on social gatherings, and the maximum safe capacity that the hall at Springbank can currently hold. In running the AGM virtually, we also hope to be able to include those who are clinically vulnerable or who would feel uncomfortable attending such a large event in-person.

We are asking each member who wishes to attend the AGM virtually to register their details online on our Eventbrite page first. You will then be sent a link / meeting event nearer the time to the email address you provide. Please can we ask that each member registers separately (even if, for example, two or more members live together and will be joining the meeting from the same device). To register for the virtual AGM, please visit:

We recognise, however, that some members may not have digital access or may not be able to participate in this way. For these members, we intend on opening the hall at Springbank Community Resource Centre. If this applies to you, please get in touch (via telephone or post) with our Head Office at Hesters Way Community Resource Centre as soon as you can. As you will understand, there may be limits on how many we can safely accommodate in this way.

Similarly, members can also appoint someone else (a ‘proxy’) to vote on their behalf. Please do so using the wording in the form provided with this letter and return either to Head Office or by emailing the board at no later than 48 hours before the AGM.

Accompanying this letter is a draft agenda for the AGM, as well as the names and descriptions of the charity’s trustees. We would also like to remind members that you can also propose resolutions to be discussed and voted on at the AGM. If you would like to do this, please email or write to the board at least eight days before the meeting.

If you require any more information, please do not hesitate to get in touch with us. Otherwise, we look forward to seeing you at the AGM and to discussing what we hope will be a bright future for the project as the world begins to return to normality in the coming months and years.

With best wishes,

The Board of Trustees, Hesters Way Neighbourhood Project



HWNP Annual General Meeting (AGM)

Wednesday 30th September, 7pm

To be held online (for those able to join in this way)

please register at

The hall at Springbank Community Resource Centre will be opened for those unable to join digitally – but please let us know if you plan to do this, because there are limits on how many we can safely accommodate.

Outline Agenda

  1. Welcome and apologies
  2. Approval of previous AGM minutes
  3. Trustee’s Report
  4. Presentation of accounts
  5. Appointment of auditors
  6. Moving forward: a bright future for HWNP
  7. Election of the Board of Trustees
  8. Members’ resolutions
  9. Vote of thanks
  10. Close

Names, roles and descriptions of the Board

Sue Dove (Chair) – Sue has been a local resident for many years, and has participated in a number of different organisations through her work as an adult tutor, as well as volunteering. Sue worked for HWNP and her experience has enabled her to understand how the Project works and the structure and people involved. She is currently working on a digital inclusion project, enabling those who need support with technology to be part of the technical age.

Bartosz NowickiBart is a prominent member of Cheltenham’s Polish TARA (Tenants and Residents Association). For his wider community involvement, Bart received Tenant of Year award in 2014 from Cheltenham Borough Homes. As an entrepreneur, he is promoting positive co-working in Cheltenham. He also supports HWNP with his wealth of experience in IT and website maintenance.

Maggie Williams Local resident Maggie is a former Civil Servant having worked for HMRC for 20 years where she also a PCS Union Rep where she gained great experience of employment. she since had many years working in Local Government and she is also a part qualified CIPFA accountant. She is also the former Treasurer of the Cheltenham Leaseholders Forum. And now works in the private sector

Jamie Evans – Jamie is a resident of Rowanfield. He previously worked at a national charity called the Community Development Foundation, which was a major funder of community groups across the country. He now works at the University of Bristol, conducting research related to the impact of debt and financial difficulty on the wellbeing of individuals and their families in the UK.

Lyam Galpin Lyam has worked in and around the Springbank and Hesters Way areas since 2015. He began this by conducting a piece of research on Social Isolation and Social Mobility whilst he was at University and more recently has been delivering sessions for children and young people in the area. Lyam is a professionally qualified youth worker with lots of experience in working with and developing communities and community projects.

Ian Greenwood Ian worked in reassurance for Eagle Star and Capita for 20 years. Since then he has done Credit Control and Purchase Ledger. He has also sat as a member for many years on the Cheltenham Leaseholders Forum before becoming the Chairman.

Gareth Davies (Operations Manager)Gareth has been a local resident since February when he returned from running a very successful business in Asia in which he still has a part share in. Gareth qualified as an accountant 15 years ago and since then has always worked in business running several businesses here in the UK and abroad. He is a also a Certified Scrum Master and has already starting to implement certain processes in the way the operations and finance functions work at Hesters Way Neighbourhood Project. And is looking forward to leading these through these tough challenging times.

Download HWNP AGM 2020 – letter and form to appoint proxy to vote on your behalf.